Terms of Service

vatnode is operated by TMI Iurii Rogulia, a sole proprietorship registered in Finland.

VAT ID

FI29845875

Address

Vanhanpellonkatu 5, 53850 Lappeenranta, Finland

Location

Finland, European Union

Contact

[email protected]

By accessing or using vatnode ("Service"), you agree to be bound by these Terms of Service and our Privacy Policy. If you do not agree to these terms, please do not use our Service.

These Terms constitute the entire agreement between you and vatnode regarding your use of the Service and supersede any prior agreements.

vatnode provides an API for validating EU VAT numbers and retrieving VAT rate information. Our Service includes:

• VAT number validation via VIES (VAT Information Exchange System)
• Company information retrieval from official EU databases
• VAT rates information for European countries
• VAT monitoring and webhook notifications (paid plans)

The VAT validation service relies on the VIES system operated by the European Commission. vatnode acts as a pass-through intermediary and has no control over the accuracy, availability, or completeness of VIES data.

vatnode is a technical tool and does not provide tax, legal, or accounting advice. The Service does not constitute professional advice on:

• Whether you are required to charge or remit VAT
• The applicable VAT rate for any specific transaction
• Compliance with EU VAT Directive or national VAT legislation
• Whether a counterparty is entitled to zero-rating

Consult a qualified tax professional for advice specific to your circumstances.

VAT rates data retrieved via the API originates from the EC TEDB database. The same accuracy disclaimer applies: rates may be delayed or incomplete. Do not rely solely on API-returned rates for tax compliance decisions without independent verification.

To use certain features of the Service, you must register for an account. You agree to:

• Provide accurate, current, and complete registration information
• Keep your account credentials and API keys secure and confidential
• Notify us immediately of any unauthorized access to your account
• Be responsible for all activities that occur under your account

You may not share your account or API keys with third parties. Each API key may only be used by the account holder or their authorized systems.

Your use of the API is subject to the following conditions. You must not:

• Exceed your plan's monthly request quota
• Use the Service for illegal purposes or in violation of applicable law
• Attempt to circumvent rate limits, quotas, or security measures
• Reverse engineer or attempt to extract the source code of the Service
• Resell, sublicense, or redistribute API access without written consent
• Use the Service to build a competing VAT validation API product
• Use the Service in connection with money laundering, sanctions evasion, fraud, or any activity prohibited under EU AML Directive (EU) 2015/849 or applicable sanctions law

We reserve the right to throttle or suspend access if usage patterns indicate abuse.

Company enrichment data. VAT validation responses may include enrichment data retrieved from national business registries (legal form, industry description, registry code, registration date). Where the validated VAT number belongs to a sole trader, this enrichment data may constitute personal data under GDPR Art. 4(1). You are responsible, as data controller, for ensuring you have a valid legal basis for processing such data within your application and for complying with all applicable data protection obligations in relation to the individuals concerned. See our Data Processing Agreement for vatnode's processor obligations.

• Payments are processed by Stripe. We do not store payment card details.
• Subscriptions are billed monthly in advance and renew automatically. We will send a reminder at least 14 days before renewal.
• You may cancel at any time through your dashboard. Cancellation takes effect at the end of the current billing period.
• Unused quota does not roll over to the following month.
• If payment fails, access is downgraded to the Free plan after a 7-day grace period.
• We may change pricing with 30 days' notice. Continued use after the notice period constitutes acceptance.
• Refund requests should be sent to [email protected] within 14 days of a charge.

Our collection and use of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

If you process personal data using the vatnode API on behalf of your customers, our Data Processing Agreement (DPA) governs our role as your data processor. The DPA is automatically incorporated into your agreement with vatnode when you use the Service on any paid plan — no separate signature is required. Enterprise customers who need a countersigned copy may request one by emailing [email protected].

A current list of subprocessors is available at /legal/subprocessors. We will notify active customers at least 14 days before adding or replacing a subprocessor.

The Service, including its design, software, documentation, and branding, is owned by TMI Iurii Rogulia and protected by intellectual property laws. These Terms do not grant you any rights to our trademarks, logos, or other proprietary materials.

VAT rates data retrieved through the API originates from the EU TEDB database and is subject to the European Commission's terms of use.

Service provided "as is".To the maximum extent permitted by applicable law, the Service is provided on an "as is" and "as available" basis, without warranties of any kind, express or implied. vatnode expressly disclaims all implied warranties including, without limitation, warranties of merchantability, fitness for a particular purpose, non-infringement, accuracy, and uninterrupted operation.

No accuracy guarantee for VAT validation. VAT validation responses are a technical passthrough of data returned by the VIES system and, where applicable, national tax authority and business registry APIs. vatnode does not produce, curate, or correct this data and makes no representation or warranty that responses are accurate, complete, current, or free of errors introduced by the underlying source systems.

No accuracy guarantee for VAT rates data. VAT rates returned by the Service are synced daily from the European Commission TEDB database. Rate changes published by member states may not be reflected immediately, and individual member-state derogations, territorial variations, or product-category-specific rates may not be captured. Customer is solely responsible for verifying the applicable rate at the point of invoice for any tax-sensitive transaction and must not rely on the Service as the sole source of truth for tax determination.

Service availability. We target high availability and publish status information at vatnode.dev/status, but we do not guarantee uninterrupted, error-free, or continuous access. Availability depends on upstream services including VIES, national registries, and infrastructure providers, none of which are under vatnode's control. Scheduled maintenance, emergency maintenance, security patching, and reasonable downtime do not constitute a breach of these Terms.

The Service is materially dependent on the VIES (VAT Information Exchange System) operated by the European Commission and on national tax authority and business registry APIs operated by EU member states. These are third-party services that vatnode neither controls nor operates.

vatnode shall have no liability for any direct or indirect business losses, missed transactions, tax assessments, penalties, interest, or reputational harm arising from outages, latency, errors, or data inaccuracies of VIES, national registries, or any other third-party service on which the Service depends.

Excluded damages. To the maximum extent permitted by applicable law, vatnode shall not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, nor for any loss of profits, revenue, business, goodwill, data, anticipated savings, or business opportunity, whether arising in contract, tort (including negligence), statute or otherwise, and whether or not vatnode was advised of the possibility of such damages.

Specifically excluded.Without limiting the foregoing, vatnode shall not be liable for tax penalties, interest, late-filing fees, audit costs, refused input-VAT deductions, or other tax assessments arising from Customer's reliance on VAT validation responses, VAT rates data, or other output of the Service.

Carve-outs from limits. The exclusions and cap set out above do not apply, and shall not be construed to limit liability, in respect of:

• death or personal injury caused by negligence;
• fraud, fraudulent misrepresentation, wilful misconduct, or gross negligence;
• breach of confidentiality obligations under these Terms or the Data Processing Agreement;
• infringement of a party's intellectual property rights through wilful or grossly negligent conduct;
• liability under Articles 82 and 83 of Regulation (EU) 2016/679 (GDPR) and any other mandatory data protection liability that cannot be excluded by contract;
• any other liability that cannot, under applicable Finnish or EU mandatory law, be excluded or limited (including mandatory consumer protection rights for natural persons acting outside their trade, business, or profession).

Customer acknowledges that the allocation of risk set out in this section, including the liability cap, reflects the price of the Service and that vatnode would not enter into these Terms on different terms.

You agree to indemnify and hold harmless TMI Iurii Rogulia from claims, damages, and expenses (including legal fees) arising from your violation of these Terms, any applicable law, or third-party claims arising from your application's use of the API.

We may terminate or suspend your account immediately for material violation of these Terms, fraudulent or illegal use, or non-payment after the grace period. You may cancel your account at any time through the dashboard.

Following termination, you have 30 days to request an export of your account data by emailing [email protected] before it is deleted per our retention policy.

Sections 4, 5, 10, 11, 12, 13, 14, and 17 survive termination.

Neither party shall be liable for any failure or delay in the performance of its obligations (other than payment obligations) arising out of or caused by circumstances beyond its reasonable control. Such circumstances include, without limitation:

• unavailability, outage, throttling, or material degradation of the VIES system or of any national tax authority or business registry API used by the Service;
• acts, decisions, regulations, or orders of any government, regulator, or competent authority (including the European Commission), embargoes, or sanctions;
• failures or disruptions of infrastructure providers, hosting providers, data centres, internet backbone operators, DNS providers, or telecommunications networks;
• cyber-attacks, denial-of-service attacks, malware incidents, and security incidents originating from third parties despite the implementation of industry-standard safeguards;
• acts of God, natural disasters, fire, flood, severe weather, earthquake, pandemic, epidemic, public health emergency, war, armed conflict, terrorism, civil unrest, riot, or strike;
• any other event of force majeure as recognised under Finnish law or, where applicable, the mandatory law of Customer's jurisdiction.

The party affected by a force majeure event shall use reasonable efforts to mitigate its impact and shall resume performance as soon as reasonably practicable.

Changes to Terms

We may modify these Terms at any time. We will notify you of material changes via email at least 14 days in advance.

Severability

If any provision is found unenforceable, the remaining provisions continue in full force.

Governing Law

These Terms are governed by the laws of Finland. Disputes shall be resolved in the District Court of Helsinki. For EU consumers, mandatory consumer protection laws of your country of residence also apply. EU Online Dispute Resolution →

Assignment

We may assign these Terms and our rights/obligations to a successor entity in a merger or acquisition. You may not assign your rights under these Terms without our prior written consent.

For questions about these Terms: